Administration and Compliance Manager – Achieve More Training

Job Description

MAIN PURPOSE AND SCOPE OF THE JOB

· Managing the Administrations Team at a successful North Wales based training provider to ensure that the Administration of Apprenticeships, Traineeships, Part Time FE and other Welsh Government funded provision is accurate, timely and compliant.

· Collecting, maintaining, analysing and reporting data to ensure all Achieve More Training (AMT) administration is accurate, timely and compliant.

· Following company policies and procedures as well taking responsibility for the administration processes. For example overseeing the Apprenticeship enrolment process.

DUTIES AND RESPONSIBILITIES

Managing AMT MIS

· Timely and accurate Data Returns ensuring correct payment received from funders

· Timely and accurate data reported to key stakeholders

· Ensuring Welsh Government Funding Guidance rules are met through vetting, audit and creation/management of processes

Managing the Administration Team

· Ensuring timely and accurate data is input, monitored and reported

· Ensuring registrations, examinations and certification is timely, accurate and to the Awarding Body’s standards

· Ensuring enrolments are accurate timely and to company processes

· Developing the Data and Administrations Team through training

· Training appropriate staff as and when required in processes and/or Welsh Government Funding Guidance

GENERAL RESPONSIBILITIES

· Overseeing starts processes and vetting new starts for all AMT contracts to help us achieve our organizational objectives and successfully deliver contracts.

· Overseeing all on programme administration such as registration and certification ensuring all operational targets are met

· Reviewing essential audit reports and acting when required

· Creating and sending reports as required

· Auditing files

· Attending key meetings

· Training of staff as necessary

· Managing staff responsible for:

o Enrolment

o Data input

o Registrations, Examinations and Certification

STANDARD MEASURES OF PERFORMANCE

· Department plan to be maintained in accordance with organisation’s objectives

· Quality Assurance procedures maintained and are effective

· Lead admin team meetings, KIT / 1-1 / appraisals of admin staff.

· High level of teamwork and close co-operation/attendance of meetings with other departments.

· Attend regular staff performance reviews.

· Meeting agreed information and report deadlines

PERSONAL RESPONSIBILITY

· To abide by the organisation’s systems and procedures

SHARED TEAM RESPONSIBILITY

· Departmental planning

· Improvement projects within team

Management reserve the right to make changes to the above job description with any other duties which can be reasonably expected of this role.

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