Achieve More Training – Admin and Compliance Manager

MAIN PURPOSE AND SCOPE OF THE JOB

• Managing the Administrations Team at a successful North Wales based training provider to ensure that the Administration of Apprenticeships, Traineeships, Part Time FE and other Welsh Government funded provision is accurate, timely and compliant.
• Collecting, maintaining, analysing and reporting data to ensure all Achieve More Training (AMT) administration is accurate, timely and compliant.
• Following company policies and procedures as well taking responsibility for the administration processes. For example overseeing the Apprenticeship enrolment process.

DUTIES AND RESPONSIBILITIES

Managing  AMT MIS

• Timely and accurate Data Returns ensuring correct payment received from funders
• Timely and accurate data reported to key stakeholders
• Ensuring Welsh Government Funding Guidance rules are met through vetting, audit and creation/management of processes

Managing the Administration Team

• Ensuring timely and accurate data is input, monitored and reported
• Ensuring registrations, examinations and certification is timely, accurate and to the Awarding Body’s standards
• Ensuring enrolments are accurate timely and to company processes
• Developing the Data and Administrations Team through training
• Training appropriate staff as and when required in processes and/or Welsh Government Funding Guidance

GENERAL RESPONSIBILITIES

• Overseeing starts processes and vetting new starts for all AMT contracts to help us achieve our organizational objectives and successfully deliver contracts.
• Overseeing all on programme administration such as registration and certification ensuring all operational targets are met
• Reviewing essential audit reports and acting when required
• Creating and sending reports as required
• Auditing files
• Attending key meetings
• Training of staff as necessary
• Managing staff responsible for:
  • Enrolment
  • Data input
  • Registrations, Examinations and Certification

STANDARD MEASURES OF PERFORMANCE

• Department plan to be maintained in accordance with organisation’s objectives
• Quality Assurance procedures maintained and are effective
• Lead admin team meetings, KIT / 1-1 / appraisals of admin staff.
• High level of teamwork and close co-operation/attendance of meetings with other departments.
• Attend regular staff performance reviews.
• Meeting agreed information and report deadlines

PERSONAL RESPONSIBILITY

• To abide by the organisation’s systems and procedures

SHARED TEAM RESPONSIBILITY

• Departmental planning
• Improvement projects within team

Reporting to:                Directors

Responsible for:         Administration Team

Venue:                              Holywell, Flinsthire

Salary:                             Competitive (Dependant on experience)

Management reserve the right to make changes to the above job description with any other duties which can be reasonably expected of this role.